Approved
Minutes
MINUTES OF THE MEETING OF THE BOARD OF
DIRECTORS
OF THE INDIAN WELLS VALLEY AIRPORT DISTRICT
September 14, 2006
1. CALL TO ORDER
Vice President Linda Bozack called the meeting to order at 2:00
p.m. Present were: Directors Mark Backes, Linda Bozack, Paul
Farris, Manager Scott Seymour and Administrative Assistant Suzanne
Turner. District Counsel Scott Navé participated via phone
conferencing. Director Rosenthal was absent.
Members of the Public were also in attendance.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
Director Backes led the assembly in the pledge of allegiance.
3. CONSENT CALENDAR
A. Approval of the July 13, 2006 Board Meeting Minutes.
B. Approval/ratification of the Payment Register for July 31
and August 31 2006
C. Approval of May and June Financials.
Upon a motion by Director Backes and seconded by Director Bozack
the Board voted unanimously to approve the Consent Calendar with
corrections.
Director Bozack had a few questions regarding the payment register
for July. She questioned Harold Manning’s charges because
they were different for each month. And she questioned the July
Bank of America Card payment of $1000 made to Bud Eyre. Manager
Seymour responded that he would find out why Manning’s
monthly charges vary and explained that the $1000 paid to Bud
Eyre was for the deposit on the new truck and that we would be
reimbursed.
The motion passed by voice vote: 3 ayes, 1 absent.
4. MANAGER’S REPORT
A. Scott informed the Board that the AWOS was due to be delivered
next Tuesday.
B. We received approximately $15,200 in mandated costs reimbursements
dating back to 2001.
C. One day of filming for a Lexus commercial last month we received
$12,000 and an additional $2500 for a shoot that never happened.
D. China Lake is holding the Empire Challenge and we have three
aircraft based here for it. During a five day period we have
sold almost $10,000 worth of fuel.
E. The PFC is now in place and we have been collecting the fees
as of September 1.
F. Scott gave the Board an enplanement comparison for the last
5 years.
5. BUSINESS ITEMS
Board elected to start with item D.
D. REVIEW OF PROPER PROCEDURES FOR AN APPOINTMENT TO THE BOARD
OF DIRECTORS. The Board reviewed the procedures for the appointment
of a new director. This item was for discussion only.
Ann Norris from the public asked if the District had to go ahead
with the election, since there are now four openings and there
are four candidates running. The Board directed staff to contact
the County Election Board regarding this matter.
E. A RESOLUTION TO APPROVE AND ACCEPTING THE FEDERAL AVIATION
ADMINISTRATION GRANT NO. AIP 03-06-0110-21 FOR ONE MILLION DOLLARS
($1,000,000). The Board briefly discussed and reviewed the grant
and its conditions along with the matching funds necessary.
A motion was made by Director Backes and seconded by Director
Farris to accept the Federal Aviation Administration Grant for
one million dollars.
The motion passed by voice vote: 3 ayes 1 absent.
F. RESOLUTION 06-05. A RESOLUTION OF THE BOARD OF DIRECTORS
EXPRESSING THEIR GRATITUDE TO ARDEN WALLUM FOR HIS SERVICES TO
THE AIRPORT DISTRICT AS A MEMBER OF THE BOARD OF DIRECTORS.
Upon a motion made by Director Bozack and seconded by Director
Farris to approve resolution 06-05.
The motion passed by voice vote: 3 ayes 1 absent.
A. OLD VERSUS NEW FORMULA FOR FIGURING GROUND LEASES. The lease
committee discussed how the fees were determined in the past.
In the past leases were figured on a tie down rate or percentage
there of and the lease committee is now recommending to the Board
that the formula for figuring leases be based on square footage
instead.
A motion was made by Director Backes and seconded by Director
Farris to figure leases on a square foot basis.
The motion passed by voice vote: 3 ayes 1 absent.
B. GROUND LEASE AGREEMENT FOR NEW HANGAR WITH BILL HICKLE.
The Board discussed easements, set-backs, and foot print of the
building. Director Bozack told the Board that the Lease Committees
recommendation is to charge a fee based on the building site
of 115 sq ft by 70 square feet at 15 cents a square foot per
year. They also reviewed the terms of the lease agreement. Exhibit
A affects the rental property and Exhibit B is a document that
memorializes the work to be done. The Board reviewed the lease
agreement as written.
A motion made by Director Bozack and seconded by Director Farris
to base the Hickle lease on the building site of 8050 square
feet at 15 cents per foot and approve the terms of the lease.
The motion passed by voice vote: 3 ayes 1 absent.
C. GROUND LEASE AGREEMENT FOR NEW ROW OF HANGARS WITH MIKE
MCGEE. The building site is 24,000 square feet including all
set backs and will be charged at the rate of 15 cents per square
foot per year. The lease is basically the same as the Hickle
lease but will be changed to include a provision that allows
Mr. McGee to sub-lease his hangars.
A motion made by Director Farris and seconded by Director Backes
to approve a lease agreement with Mr. McGee for a row hangars
with the total square footage of 24,000 at a cost of 15 cents
per square foot per year.
The motion passed by voice vote: 3 ayes 1 absent.
6. DISTRICT COUNSEL
Every two years the Board needs to have ethics training.
7. COMMITTEE REPORTS
Lease Committee consisting of Directors Bozack and Rosenthal
met to discuss proposed lease agreements and make recommendations
to the Board on how new and future leases should be figured.
8. PUBLIC COMMENT
Brad Glasco liked what was done today by the Board and likes
the new things being done on the airport.
9. BOARD COMMENT
Director Bozack: Glad to see the AWOS will be installed soon.
Director Bozack would like the staff to explore the option of
changing our accountants because she feels that the monthly financials
are very confusing and difficult to read. She feels that it would
be much easier if they were done in chart form and would also
like to receive them with the Board packets that are delivered
via e-mail. Also she would like the staff to explore the possibilities
of a retirement plan for employees.
A motion to adjourn by Director Bozack and seconded by Director
Farris. The Board meeting adjourned.
Disabled individuals who need special assistance to attend or
participate in the meeting of the Indian Wells Valley Airport District
may request assistance at the District Office, 1669 Airport Road
(P.O. Box 634) Inyokern CA, 93527 or by calling 760-377-5844. Every
effort will be made to reasonably accommodate individuals with
disabilities by making materials available in alternative formats.
Request for assistance should be made at least three (3) days in
advance whenever possible.
Next regular meeting is scheduled for October 12, 2006 at 2:00
PM
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