MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE INDIAN WELLS VALLEY AIRPORT DISTRICT
March 2, 2005

This meeting was tape recorded and the tape is on file at the airport office.

1. CALL TO ORDER

President Michael Mohn called the meeting to order at 7:00 p.m. Present: Directors Bozack, Mohn, and Rosenthal. Director Wallum arrived immediately following approval of the Consent Calendar. Director Farris was absent. Also present were District Manager Nancy Bass, Assistant Manager Scott Seymour, and District Counsel Mr. Scott Nave through telephone conferencing. Members of the public present were Brad Glasco, and Ann Norris.

2. PLEDGE OF ALLEGIANCE TO THE FLAG

Director Bozack led the pledge of allegiance to the flag.

3. CONSENT CALENDAR

A. Approval of Minutes of Regular Meeting of February 2, 2005 and waive further reading of the Minutes.

B. Approval/ratification of the Payment Register of March 2, 2005.

C. Approval of Financial Report for January 2005.

D. Authorization of payment to Continental Associates in the amount of $ 8.161.00 for airport hazard insurance.

Motion was made by Director Rosenthal, seconded by Director Bozack, TO APPROVE THE CONSENT CALENDAR AS PRESENTED. Motion was passed by voice vote: 3 ayes, 2 absent.

4.A. REGULAR PERIODIC REVIEW OF LEASE WITH SIERRA SOARING

Note: Director Wallum arrived at this time.

Director Mohn reported that the Lease Committee had met with Mr. Berryman of Sierra Soaring and discussed the review of this lease. The discussion notes of the committee meeting were distributed, and they include a recommendation from the committee.

The committee noted that CPI figures were provided, but this increase was extremely high and was not used. Other increases were also looked at, and the committee determined that a modest increase of 3% would be appropriate. Mr. Berryman agreed that this is fair and is agreeable to Sierra Soaring. Mr. Mohn added that he believes it is better to increase rents modestly periodically, rather than having a large increase after a longer period of time.

Mr. Berryman indicated that they have no need for a portion of the non-buildable area used for aircraft parking, and they would like to return a portion to the District. The committee determined that this request is reasonable and recommended that this request be approved.

Director Bozack asked about the effect of the increase on other leases. Ms. Bass explained that when similar leases are reviewed in the future, their rates may not be lower than the rate paid by Sierra Soaring.

The Directors all agreed that the Soaring organization does a fine service at the airport and it is important to maintain the aviation services currently at the airport.

Motion was made by Director Rosenthal, seconded by Director Bozack, TO AMEND THE LEASE MAKING THE RATE FOR BUILDABLE AREA $00.144 PER SQUARE FOOT PER YEAR, FOR NON-BUILDABLE AREA $00.034 PER SQUARE FOOT PER YEAR, AND LESSEE MAY REDUCE THE NON-BUILDABLE AREA IT RENTS UPON THIRTY DAYS WRITTEN NOTICE TO DISTRICT. Motion was approved: 4 ayes, 1 absent.

4.B. REGULAR PERIODIC REVIEW OF LEASE WITH FIRE QUICK PRODUCTS, INC.

Director Rosenthal gave the report for the Lease Committee. The committee considered that this lease was

negotiated just a year ago, and most leases have a three year review period. The business also recently changed hands and may actually be considered a new business. There have been no changes to the operation, and no problems with Fire Quick, who has been very cooperative with the District. The committee saw no reason to amend the lease and the recommendation of the committee is to make no changes at this time.

Motion was made by Director Bozack, seconded by Director Rosenthal, TO MAKE NO CHANGES TO THE EXISTING LEASE AT THIS TIME; THIS WILL BE RECONSIDERED AT THE TIME OF THE 2006 REVIEW. Motion was approved by voice vote with 4 ayes, 1 absent.

4.C. PERSONNEL: EMPLOYEE POSITIONS

Ms. Bass asked that this item be continued and that the Finance and Personnel Committee meet to discuss it in connection with the draft budget for next year. Directors Mohn and Bozack distributed copies of thoughts on this subject that they had written down. (Note: There were several conversations at this time and transcription was not possible.) Director Bozack continued by stating that her questions may not be answered at this meeting, but there should be discussion to get some ideas. Ms. Bass again stated that there are serious budget concerns, and discussion at this time is premature. Mr. Mohn asked if there is anything that can be discussed at this meeting. He added that he is concerned that the manager may be gone, and possibly a worst case scenario would be that the Assistant Manager could also be gone. Ms. Bozack stated that the District has been fortunate that there have been no lengthy absences of the manager and assistant. Mr. Wallum said that an acting manager should have a salary increase during his period as acting, in line with the manager salary schedule. Ms. Bass said that positions need to be decided and job descriptions added to the Administrative Code.

Mr. Rosenthal said that a document should be formulated to cover the absence of an employee, and procedures should be identified to get a new manager. Mr. Mohn said that the value in discussion of these matters is that the Board begins to think about it and get ideas. For example, if Mr. Seymour is manager, what will be done about somebody to take over in his absence.

The Administrative Code has provisions regarding the employees in lieu of contracts. This way it is codified and is not often changed or varied from. It was pointed out that positions and duties may be added to the code without filling the positions until it is necessary and financially feasible. Mr. Mohn said that it appears there should be some very serious committee work, and then Ms. Bass said that it would be a good idea to have a Special Meeting after that where nothing else would be discussed.

Ms. Bozack asked at what point does the Acting Manager become the Manager. The response was that the Board will hire that person or someone else of their choosing. Mr. Rosenthal said that the Board should be mindful of how things appear to the public, and there should be concrete plans in place in order to address the questions and concerns. Ms. Bass said that it was her understanding that she was to give Mr. Seymour more and more managerial duties, and the Board was in agreement with this. All Directors were encouraged to write down their ideas on this.

The matter was tabled, and the Finance and Personnel Committee will meet following preparation of a draft

budget, and then a Special Meeting will be held. Ms. Bass will make an effort to have a tentative budget as soon as possible after the month of March.

There was a short discussion about when a committee meeting can be held, and it was decided to set a date and time later in the month.

4.D. REVIEW/ACTION: MISSION STATEMENT, GOALS, AND MARKETING PLAN

Board President Mohn commented that the value of these documents is having the Board think about the mission of the airport, the goals, and the marketing plan. There is an opportunity here to change anything, to improve on them, and to put in new ideas that are provided. Ms. Bozack agreed that this is good, and the marketing plan especially should be reconsidered. Mr. Wallum mentioned that there are other things going on at the airport besides aviation which also need to be considered and possibly addressed in the documents. Ms. Bozack brought out that the mission statement was intended to be short while taking in as much as possible.

There was a discussion about the verbiage and ideas in the mission statement and goals, and Mr. Rosenthal suggested that the focus should be on the economic realities. Mr. Mohn said that the mission statement should be simple and inclusive, and from that should flow the goals. The goals will then lead to the marketing plan in order to complete the goals.

Ms. Bass asked if recreation should be added. It was pointed out that recreation is included in community activities, and Ms. Bozack said that in the mission statement the wording “for the benefit of the citizens…” also includes recreation. Mr. Seymour suggested : “To inform the public about the airport, provide opportunities to celebrate aviation, and position the airport as a modern facility serving the needs of a growing community.” It was suggested that this statement may be a good lead-in for the marketing plan.

There was discussion about the meaning of the word “committed” compared to the word “dedicated”. There was a lengthy discussion with many ideas and suggestions brought up. Mr. Rosenthal said the Board should not get bogged down with semantics instead of real ideas and changes.

It was decided to switch the position of the words commerce and aviation in the Mission Statement. Revisions and additions were also decided on for the goals. The goals are general in order to broadly cover everything the Board thinks should be done. (Note: Suggestions were made by all Directors and by members of the public present.)

Copies of the mission statement and goals with suggested changes will be brought to the April Board Meeting for further review. Copies will also be made available for members of the public who are interested and would like to comment and make suggestions. These are also written at the end of these Minutes.

Mr. Mohn said that perhaps the Board will want plans for each of the goals, and this can be considered also. This item is continued to the April Board meeting for additional review, discussion and action; no action was taken at this meeting.

5. DISTRICT COUNSEL

Mr. Nave had no report.

6. DISTRICT MANAGER

• Skywest enplanements for the month of February were 934.
• .The new fire truck will be delivered May 12.
• Any Directors who have not turned in their Form 700 should do so as soon as possible.
• In addition to Mr. Fossett’s glider, there is now a Marchetti, 2 small jets, a Saab Draken, and a Piper in the Kunkle hangar. Mr. Fossett and his crew will be back at the airport March 10.
• Mr. Seymour gave a report on the gates and the difficulty in having gate 3 close when it is raining. He has ordered new reflectors which will be more effective, and in the meantime he fabricated a small cover which may help in rainy weather. The reflectors that were called for in the specifications were not the ones recommended by the manufacturer, but the airport staff was not aware of that.
• Mr. Seymour reported that the grant application that he submitted to the APCD was successful, and the airport will be offered a grant for the purchase of a 4WD Ford Escape. The District will be responsible for the sales tax and extended warranty. The vehicle cost is about thirty thousand dollars, and the Bronco must be destroyed by a certified company and proof given to the APCD.
• Mr. Seymour also reported that the south fuel pumps are now back in operation. The mechanical computer that was installed did not hold up, and the new (rebuilt) equipment was provided and installed at no cost to the District.
• There is a film company on site now, doing filming for Range Rover. There is possibly some more filming coming as the BLM will not permit filming at Cuddeback until the lake bed dries out. Filming was slow last year, but has picked up quite a bit this year. This is partly because of the new tax laws in California which are helpful to production companies.

  The plans for the April 9^th fly-in are progressing, and the discussion notes are in the Directors boxes. Any volunteers are welcome. Mr. and Mrs. Spencer and Gene Hart are working with Scott and Nancy on this project.

7. COMMITTEE REPORTS

A. The Lease Committee met and reported under Agenda Items 4.A. and 4.B.

Ms. Bass said that she needs another lease committee because it is time for the annual review of tie-down and hangar rents.

8. PUBLIC COMMENT

Mr. Glasco said that the meeting was exceptionally worthwhile.

9. BOARD COMMENT

DIRECTOR WALLUM: Mr. Wallum thanked everybody for their efforts working on the mission statement and goals. Director Wallum also thanked the staff for calling Mr. Witt and doing research for marketing plans.

DIRECTOR MOHN: Mr. Mohn said that arrangements have been made for any interested Directors to tour Meadows Field on Friday, March 4, meeting at the terminal building at Meadows at 4:00 p.m. The meeting has been properly noticed to comply with the Brown Act. Mr. Mohn will try to arrange tours at other airports in the region that may be of interest to our Directors.

Mr. Mohn thanked Mr. Glasco and Ms. Norris for their participation in the discussion.

DIRECTOR BOZACK: Ms. Bozack thanked Director Mohn for arranging the tour of Meadows Field.

DIRECTOR ROSENTHAL: Mr. Rosenthal also thanked the members of the public present.

Mr. Rosenthal brought up that a member of the public complained to him about the birds in hangar #1, and the build up of the resulting mess. The person suggested hosing out the hangar.

10. ADJOURNMENT

Motion was made by Director Rosenthal, seconded by Director Wallum, TO ADJOURN THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF INDIAN WELLS VALLEY AIRPORT DISTRICT OF MARCH 2, 2005 at 8:40 p.m.. Motion was approved by voice vote: 4 ayes, 1 absent.

Submitted by:
Nancy Bass, Executive Secretary

SUGGESTED REVISED MISSION STATEMENT

Indian Wells Valley Airport District is committed to operate airports to promote aviation and commerce for the benefit of the citizens of the Indian Wells Valley.

SUGGESTED REVISED GOALS

COMMUNITY INTERACTION: Promote and expand aviation through positive relations with commercial and general aviation, community activities, and cooperation with other agencies and the public.

FACILITIES/PHYSICAL ENVIRONMENT: Maintain and expand all facilities in top condition, including facility support and avigation aids for safe operations.

ADMINISTRATIVE RESPONSIBLITIES/COSTS: Operate the airport effectively and efficiently, within budget, according to Board defined policy and actively seek additional revenues.

BUSINESS DEVELOPMENT/ACTIVITY: Develop, maintain, and execute a marketing plan focused on aviation business activity and promotion of unique aspects of the airport.